File opened same day
Contract reviewed, parties logged, key dates pulled, and a deadline calendar created from the actual terms of the file.
Transaction coordination · Florida, statewide
Win the deal. We’ll run the file.
Florida transaction coordination for realtors. Transaction FL runs your files from executed contract to closing table: deadlines, deposits, addenda, title, lender, and compliance. Led by Kita Martinez.
$400 flat fee per side, per closed transaction. No retainers; you pay when the file closes.
Led by Kita Martinez · Realtor® at Dalton Wade
01 · How it works
The handoff.
You won the deal at the kitchen table. Send it over and go find the next one; the chasing is ours now.
The file gets worked
Deposits, addenda, title, lender, HOA or condo documents, compliance, and signatures tracked while the deal moves.
You show up ready
Final package, CDA paperwork, walkthrough details, and closing-day readiness coordinated before anyone has to chase.
Executed contracttracked fileclosing table
02 · Scope of work · Contract to Close
Anatomy of a Florida file
A clean file is not an accident. It is a system.
Every file follows the same rhythm: dates captured early, documents chased before they become problems, and closing-day details tracked before anyone has to ask.
File at a glance
Sample Weekly File Status
Contract Cleared
EMD Cleared
Inspection Cleared
Title Cleared
Appraisal Next deadline You are here
Loan approval Upcoming Next
Closing Upcoming Next
- Contract Executed
- EMD Confirmed
- Inspection Scheduled
- Title Commitment pending
- Lender Appraisal ordered
- Next deadline Loan approval
Cleared Now · live deadline Next up
No guessing. No chasing. No loose ends hiding in the file.
File Setup
Day oneFile open, same day
Parties, dates, contingencies, and file details captured as soon as the executed contract lands.
Deadline calendar
Inspection, financing, appraisal, and closing dates tracked from the contract’s actual terms.
Escrow confirmed
Earnest money deposit confirmation followed up, documented, and kept visible.
Active Coordination
In motionSignatures, chased
Addenda, amendments, disclosures, and missing initials followed through until complete.
Title, coordinated
Title company milestones watched, logged, and kept moving.
Lender, tracked
Appraisal, loan approval, and clear-to-close milestones followed from application through closing.
HOA and condo documents
Association documents, estoppels, and required community paperwork tracked where applicable.
Closing Readiness
The tableCompliance, audit-ready
Brokerage compliance file kept complete while the transaction moves, not reconstructed after closing.
Closing day
Final walkthrough, document package, CDA paperwork, and closing-day readiness coordinated.
Weekly status updates
Clear file updates so “where are we?” does not wait on the agent’s free hour.
03 · Who holds the file
Kita Martinez
Founder & Lead Transaction Coordinator · Realtor® at Dalton Wade
I’m Kita Martinez, a Florida Realtor® since 2020 and Transaction Coordinator serving agents throughout Tampa Bay and across Florida. Having worked through real estate transactions firsthand, I know how much goes into keeping deadlines, documents, communication, and compliance on track.
I help agents stay organized from contract to closing by coordinating with title, lenders, agents, and clients, tracking important dates, preparing documents, and helping files move forward smoothly. I started offering TC services because I saw how much agents need dependable support behind the scenes, especially when they are busy serving clients and growing their business.
Asked & answered / FAQ
Fair questions.
Will my clients start calling you instead of me?
You own the relationship; I keep it moving. You stay the agent of record on every decision, and you are copied on all client correspondence, so you always know what was said. When you ask, or when the file needs it, I reach out to your client directly to get things done. Nothing happens behind your back.
You're a Realtor at Dalton Wade. What stops you from poaching my client?
Confidential, broker-neutral, administrative only. Transaction FL is built specifically for agents outside Dalton Wade. That is who I work with here, by design, so your file never crosses my brokerage. My role on your transaction is purely administrative: I coordinate, chase, confirm, and document. I never solicit your clients, I never share your file, and I never touch your side of the commission. Your deal details stay between us. You remain the agent of record on every decision, and you are copied on every client conversation, so nothing moves without you seeing it.
When do I actually pay the $400?
When the file closes. $400 flat per side, per closed transaction. If you represent both sides of a deal, each side is its own $400. Listing and compliance is an optional $125 per listing file. No retainers, no monthly minimums, no hourly meter, and unlimited buyer offers are included. Nothing is due before closing. You pay when a file closes.
Signed today. Can you start today?
Yes. The file opens the same day. Send it over and we open the file that day: parties, dates, contingencies, then a deadline calendar built from your contract’s actual terms, with reminders to all sides from day one. Not under contract yet? Start with the short intake form and we create the offer or package your listing documents from there.
What’s still my job?
The parts that need your license. Negotiations, pricing strategy, and advice to your clients stay with you. We coordinate, chase, confirm, and document. You remain the agent of record on every decision.
Do you cover my county?
If it’s in Florida, yes. Statewide and remote-first. Signature follow-up runs on DocuSign and Authentisign, HOA and condo documents are ordered where they apply, and your brokerage compliance file stays complete and audit-ready wherever you hang your license.
File rescue
Coordinator out mid-file, or a pipeline that outran the desk? The overflow desk takes one rescue file at a time, with a written file map by the next business day.
How a rescue works
05 · Get started
Hand over the file.
If you’re closing deals in Florida and your evenings are going to paperwork, that is exactly the problem Transaction FL exists to remove.
Already under contract? Send the file: support@transactionfl.com